Job description template: Executive Assistant
A ready-to-adapt job description for a corporate or founder-led Executive Assistant role, with notes on what to change for your context.
Use this as a starting point. The sections in italics are the ones that most need tailoring to your organisation.
Purpose of the role
To provide comprehensive, proactive executive support to the [CEO / Founder / Managing Partner], enabling them to focus on the priorities of the business. The Executive Assistant is a trusted gatekeeper and the operational centre of the executive office.
Key responsibilities
- Full management of a complex, changing diary across multiple time zones
- Inbox triage, drafting correspondence and tracking actions on the principal’s behalf
- International travel planning, itineraries and on-the-ground logistics
- Preparation of papers, presentations and briefings for board, leadership and investor meetings
- Minute-taking and follow-up of actions from senior meetings
- Managing expenses, invoices and budget tracking for the executive office
- Liaison with internal teams, clients, investors and [advisers / family office]
- Personal support as required, including [travel / property / family administration]
- Ad hoc projects and events
Experience and skills
- [5+] years supporting at C-suite or founder level
- Experience in [sector] or a comparable fast-paced environment
- Exceptional written English and a confident, discreet telephone manner
- Advanced Microsoft Office or Google Workspace; familiarity with [CRM / expense tools]
- [Languages]
- Immaculate organisation, judgement under pressure and absolute confidentiality
Working arrangements
- [Location], [hybrid / on-site], core hours [9–6] with flexibility around travel and deadlines
- Reports to [principal]; works alongside [Chief of Staff / Team Assistant]
Package
- Salary [range] depending on experience
- [Bonus, pension, private medical, holiday]
Need help calibrating the level or the package? See our salary guide or book a conversation.